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Application and Hiring Process Knowledge book

1. Application and Hiring Process Status

1.1. What is my status?

New Applicant– you have never applied to MI before, OR you are an

Applicant in Progress

  • You have applied but have never received a qualified reader notice (see explanation below) OR
  • You have not worked for MI in the last 8 years


Qualified Reader (aka Reader in Progress) -

  • A qualified reader notice is sent after an applicant has provided an approved degree and successfully completed a Recognition of Reader Requirements (or an onsite interview) AND
  • Your onboarding paperwork (new hire forms, I-9, tax forms) is not complete or up to date

 

Returning Scoring Staff

  • You have worked onsite or remote in the last 8 years and all your paperwork is up to date – even if you never worked. (POD, Recognition of Reader Requirements, I-9 Section 1 and 2, W4 and payroll forms)

 

AP – Not Qualified notice.

If you received this notice (and you have a Bachelor’s degree, will answer confidentiality questions, meet the tech requirements, will provide tax forms, will provide proof of citizenship, live in an area where we are able to hire you, and applied to the correct job opening) it may be because:

  • you responded to a link that was forwarded to you by someone other than a hiring manager
    • Please contact us right away (SUBMIT a HelpSpot request)
  • you answered one of the questions incorrectly and want to change your answer
    • Please contact us right away (SUBMIT a HelpSpot request)
  • you declined a specific remote project job offer due to your availability
    • You can disregard this Not Qualified message. Based on the availability date provided you will either be reassigned to a different training date a different project or sent a reapplication notice for the next scoring season.

Please check your most recent email from MI about your next step in the process. Review the checklist below and submit a HelpSpot request (SUBMIT a HelpSpot request) if you discover your next step has been delayed for more than a week. Some steps require close review for many applicants.  If you are in the Application process (see below) you can also go to the Job Portal, click on Returning Candidates, and follow the directions. Be sure to use the email address where all of our applicant tracking system MyStaffingPro (MSP) correspondence is sent.

 

Part A

Application Process

Action Required

Step 1

Complete the online application

Applicant initiates and completes the online application which includes answering a brief questionnaire and supplying references.

Step 2

Upload current version of resume

Applicant uploads resume during the online application process to his/her MyStaffingPro (MSP) profile.

Step 3

Submit or upload proof of degree (official transcript or diploma)

Applicant receives email with link to fill out required information before uploading images or scanned documents to a secure drop box (See Section 3 below).

Step 4

Complete Recognition of Reader/Evaluator Requirements

Measurement Incorporated sends a link to applicant. Applicant reads over accompanying document and then completes questionnaire (See Section 5 below).

Part B

Onboarding Process

Action Required

Step 5a

I-9 Section 1 Documentation for New Applicants

Applicant recently received notification updating status to “Qualified MI Reader.” Qualified Reader then receives Section 1 of the I-9, completes it, and electronically signs form (See Section 8.1. below).

Step 5b

I-9 Section 1 Documentation for Previously Qualified Readers that did not work in 2019

Previously Qualified Readers receive Section 1 of the I-9, complete it, and electronically sign form.

Step 6a

I-9 Section 2 Documentation

Qualified Reader receives instructions and a link to fill out required information before uploading images or scans of I-9 Section 2, and other required documents, to a secure drop box (See Section 8.2. – 8.10. below).

Step 6b

I-9 Section 2 Documentation for Previously Qualified Readers that did not work in 2019

Previously Qualified Readers may receive instructions and a link to fill out required information before uploading images or scans of I-9 Section 2, and other required documents, to a secure drop box.

Step 7

Complete Hiring Forms

Qualified Reader completes all hiring forms sent through MyStaffingPro (new hire forms, tax forms, etc. in Section 9 below).

Step 8

Information sent to Payroll

Qualified Reader is notified that all completed paperwork has been sent to payroll in order to complete the onboarding process.

 

  • If you worked in 2019, nothing in the chart above applies to you. Go to Section 1.1 “What is My Status” in the Training Scoring Knowledge Book.
  • Although completing our onboarding process is essential to receiving a work assignment, Measurement Incorporated cannot guarantee that all available readers will be offered work assignments.
  • Positions are offered first to Returning Readers with solid accuracy and production experience.

1.2. What are the education requirements for the Reader/Evaluator position?

The minimum education required is a Bachelor’s Degree in any field from an accredited college or university.


1.3. How is employment eligibility verified?

The Immigration Reform and Control Act requires that all U.S. employers verify the employment eligibility and identity of all employees hired to work in the United States after November 6, 1986. To implement this law, employers are required to complete the Employment Eligibility Verification form (Form I-9) for all employees, including U.S. citizens, when they are hired and no later than three business days after they start work. You fill out Section 1 online. Later, you will receive an email with Section 2 instructions.


2. References

2.1. Incomplete Applications

The application system requires two references, and if they are missing that may be the reason why your application status is AP-Incomplete.


2.2. How do I provide my references?

The online application includes a field where the names and contact information of two professional references can be entered.


3. Proof of Degree/Transcript

3.1. How do I submit proof of degree?

You will receive an email from our applicant tracking system MyStaffingPro (MSP) with a link to fill out required information before uploading images or scanned documents to a secure drop box.

  • Please upload using the same email address you use to enter MyStaffingPro (MSP), our applicant tracking system, and that we use to send you instructions for this)

-OR-

  • You can have your college/university send official transcripts to:

Measurement Incorporated

423 Morris Street

Durham, NC 27701

Attention: Remote Applicant Management Team

Acceptable documents for the proof-of-degree requirement include:

  • An original diploma
  • A transcript authorized directly by your college/university or indirectly via a third party
    • A third party, such as the National Student Clearing House, Verifications Inc., or Parchment Services, may be used if there is no other way to obtain the information promptly.
  • An official letter sent directly to MI by the college/university registrar’s office verifying the degree earned
  • A current U.S.-issued State Teacher’s License

Additional Information for Transcripts/Proof of Degree:

  • We accept official transcripts from accredited colleges and universities.
  • A downloaded transcript does NOT constitute proof of degree unless it is an official college/university-issued transcript or an official student-issued transcript from the college/university.
  • If proof of degree is submitted in the form of an official letter from the registrar’s office, then an unauthorized copy of your transcript can be uploaded to detail coursework.
  • Valid teaching certificates (cannot be expired) are considered proof of degree.
  • Diplomas must be a minimum of a Baccalaureate or higher.
  • We will accept degrees submitted from the National Student Clearing House or other acceptable services.
  • We will accept letters from the registrar’s office (with name and date degree awarded).

We will accept foreign degrees if they have been submitted to determine equivalency (see list of companies from which we will accept evaluations). See Section 3.2 for more.

 

3.2. What is the procedure for foreign degree equivalency?

  • There are some bilateral agreements in place regarding foreign degrees (U.K., Canada, and Western Europe). Applicants who have obtained their education outside the United States or its territories, and whose degrees are not covered under Mutual Recognition Agreements (MRAs) with the United States, must have their academic degree(s) validated as equal to the Baccalaureate degree given by a regionally accredited college or university in the United States. The fee for such a service is the responsibility of the applicant.
  • (Note: If the applicant has been accepted into an accredited postgraduate course of study in the United States that requires a bachelor’s degree, a letter from the university may serve as validation as well.)
  • There are a number of agencies that perform this specialized service. MI will only accept equivalency reports from members of the National Association of Credential Evaluation Services (http://naces.org). You must directly contact the organizations listed below for current information, procedures, and costs.
  • Please note: Depending on the foreign country involved, validating a degree can be a lengthy and costly process.
  • To submit proof-of-degree documentation, please upload files to the secure dropbox link or have the official documents mailed to:

Measurement Incorporated

423 Morris Street

Durham, NC 27701

Attention: Remote Applicant Management Team

Foreign Degree Equivalency Agencies



4. Proof of Name

4.1. What documents do I need for proof of name change?

If your degree was obtained under a different name than the one you are using now, you will need to provide documentation that supports your change of name. You will receive an email from our applicant tracking system MyStaffingPro (MSP) with a link to fill out required information before uploading images or scanned documents to a secure drop box.

The following are acceptable documents to show proof of name change:

  • Marriage license/certificate
  • Record of divorce, court order
  • A government-issued document that contains both names (e.g., U.S. passport)
  • 2 copies of driver’s licenses (1 with former name, 1 with current name)
  • 2 copies of social security cards (1 with former name, 1 with current name)
  • An official document that includes your entire name (if your former name is a part of your current full name)


5. Recognition of Reader Requirements

5.1. Who receives this form?

After you have successfully completed Steps 1 through 3 in the application process (see Section 1.1. What is my status?), Measurement Incorporated will send you a link via email from our applicant tracking system MyStaffingPro (MSP) to read a document and complete a small questionnaire. Please read the information carefully and answer all questions in the questionnaire.

Note: If you have only worked onsite, or haven’t worked as a Remote Reader since 2015, you will be sent this form. 


6. Close Application/No Longer Available

6.1. What if I am no longer available or interested at this time in working as a Reader/Evaluator?

We understand that sometimes circumstances change. Please update your MyStaffingPro (MSP) profile and submit a request through HelpSpot (SUBMIT a HelpSpot request) if you are no longer interested in completing the application process and moving on to the onboarding process. All documents that have been provided will be retained as secure information.

 

7. MSP Password/Account Issues

7.1. Accessing your MyStaffingPro (MSP) Account with the Correct Email Address

  • You created both your username and password when you first logged in to apply for Remote Reader work with MI with an email address. This process is conducted inside MyStaffingPro (MSP). To update your MyStaffingPro (MSP) account, go to the Job Portal, click on Returning Candidates, and follow the directions.

What email address are you using?

  • Please make sure that you are using the same email address at which you receive notices from MI through our applicant tracking system MyStaffingPro (MSP). Check for typos! Errors entering email addresses result in useless duplicate accounts.
  • If you entered our applicant tracking system MyStaffingPro (MSP) and used a NEW email address, you will not be able to access your account. This will also create a duplicate account.
  • Creating a duplicate account will delay processing, and as a result you may not receive work.
  • If you want to change the email address MI uses, please use your old email address to enter your account and then enter your new email address.
  • If you cannot find your old email account, submit a HelpSpot request (SUBMIT a HelpSpot request), and we will send it to you.

 

If you already have an account and you see the New User Registration page – DO NOT CONTINUE!

 

The New User Registration page is only for:

  • New Applicants
  • Our applicant tracking system MyStaffingPro (MSP) users who last accessed MyStaffingPro (MSP) in 2015

 

7.2. Forgot Username or Password

You forgot your Username

  • Click on the link “Forgot your Username?”
  • Enter your email address again and then answer your security question.
  • If you have forgotten your security question, or if you receive the message “The answer does not match,” then you need to use Live Help or call 1-800-939-2462, M-F 8-8 ET.
  • If using Live Help, click on the blue Live Help button during EST business hours to chat with a representative.
  • Let the representative know that your company is Measurement Incorporated.
  • After business hours, leave a message.

 

You forgot your Password

  • MyStaffingPro (MSP) does not allow MI’s Remote team to help with usernames and passwords. You must contact our applicant tracking system MyStaffingPro’s (MSP) support services.
  • Provide your Username to receive an email with a link that allows you to reset your password.
  • The email will come from HRS_Support@hrservicesinc.com and will contain a link for resetting your password.


7.3. Account Locked

Still Locked Out?

If you cannot retrieve your username or reset your password, or if your account is Locked Out:

  • Click on the blue Live Help button during EST business hours to chat with a representative or call 1-800-939-2462, M-F 8-8 ET.
  • Let the representative know that your company is Measurement Incorporated.
  • After business hours, leave a message.


8. I-9 Form, Sections 1 and 2

8.1. How do I submit my I-9 Section 1 Form?

All new employees must complete an I-9 Form before beginning work in order to remain employed.

Section 1 of the I-9 Form will be available through MyStaffingPro (MSP). An email will be sent containing a link to this online form. There will be a 2 to 4 week delay before you receive instructions for submitting Section 2 of the I-9 Form.



8.2. What do I need to know about the I-9 Section 2 Form?

Once you have signed the I-9 Section 1 Form stating that you are eligible to work in the United States, you must present documentation to verify your status. You will receive the following documents attached to an email sent from our applicant tracking system MyStaffingPro (MSP):

  • the form for I-9 Section 2 (with select fields pre-filled) and a List of Acceptable Documents
  • the Authorized Representative Agreement form
  • a full set of instructions


8.3. Can I visit a Scoring Center to complete my I-9 Section 2 Form?

  • No, in 2021 our Scoring Centers are not open.
  • The upload process to a secure drop box is quite simple, and a trusted community member can witness your documents and help complete the forms. If you have any questions about either of those preferred methods, please Submit a Request (SUBMIT a HelpSpot request).

 

8.4. Who is an “Authorized Representative”?

You will need to ask a trusted neighbor or community member to act as an Authorized Representative on behalf of Measurement Incorporated to complete Section 2 of the I-9 Form.

The Authorized Representative CAN be:

  • a neighbor or friend
  • a school or government official
  • a CPA
  • a law clerk or paralegal
  • a minister, guidance counselor, head of your local homeowners association, or similar public person of good repute and integrity

 

During this continuing pandemic in 2021, the Authorized Representative could also be an adult (18 years of age or older)  member of your household. 

 

No need to use a notary!

  • Not all states permit a notary to assist with completion of I-9 Forms.
  • In our experience, more businesses and notaries are declining assistance.
  • Notaries cannot use their seal, but can sign and give their Commission number instead of a full address.
  • This form requires a community member to simply witness that your documents are real and belong to you. A notary may only witness as a community member in this task.


8.5. What is the legal liability for a community member who acts as an Authorized Representative?

There is NO legal liability for the person who acts as your Authorized Representative. Such a person simply witnesses that your documents are real (as far as they can tell) and belong to you, and then fills out two brief forms. Only Measurement Incorporated will be held liable for any mistakes or fraud.



8.6. What if my Authorized Agent will charge me for helping complete my I-9 Section 2 Forms?

This is a simple and quick task. Since anyone in good standing in your community can act as an Authorized Representative (as long as they do not benefit from the income you will receive for this position), Measurement Incorporated does not reimburse those who choose a community member that will charge you for this brief service.


8.7. What do I bring to the Authorized Representative who witnesses my documents?

Before you meet with the person acting as your Authorized Representative:

1. Print out:

  • The Authorization Form
  • The full set of instructions for the Authorized Representative
  • The full I-9 Section 2 Form (2 pages) 

2. Choose your documentation from the list of acceptable documents:

  • The list is in the instructions

3. Go in person to meet with the Authorized Representative and bring with you:

  • Both printed forms and instructions
  • AND all the documents you chose


8.8. What are common mistakes I should check for before I finish the I-9 Section 2 Form?

  • Is the “Employee Info from Section 1” completed in full at the top of the Section 2 form?
    • This information should match the information provided in Section 1 of Form I-9.
  • Are the documents entered in the correct column(s) (List A, B, and C)?
  • Are the required details of the documents completed in full?
  • Is the “first day of employment” field still blank?
  • Is “Today’s Date” filled in correctly?
  • Did your Authorized Representative sign the form in the correct place?
    • Section 2 signature, NOT Section 3
  • Did you use correction fluid or tape to correct/conceal a mistake?
    • Crossing out your mistakes is ok.
  • Is all the required information completely filled out and legible?

8.9. How do I submit my I-9 Section 2 Form?

Measurement Incorporated sends an email through our applicant tracking system MyStaffingPro  (MSP) containing a link to a secure drop box site.

  • Fill out the form in its entirety, and enter all information accurately.
  • Ask your Authorized Representative (who verifies that the ID documents you selected are real and belong to you) to double check their forms for completion and accuracy.
  • Upload an image or PDF to our secure Drop Box for each of the following (three uploads total):
    • your completed I-9 Section 2 forms AND
    • a completed Authorized Representative Agreement form AND
    • Identifying document(s) you provided for employment eligibility (List A or List B and C)
      • All identifying documents used must be on one PDF or a single image, for one upload.           
  • Image uploads must be 10 MB or less. (We prefer PDFs.)
  • If your name has been legally changed, you are required to complete the Proof of Name Change form. You will receive instructions for uploading this form via email.
  • Make sure you are using the same email address you use to upload information into MyStaffingPro (MSP), our applicant software (and that we use to send you these instructions.
  • If your I-9 Section 2 upload to our secure DropBox fails, or you have any questions, please submit a request through this portal (SUBMIT a HelpSpot request).

 

8.10. How long are my I-9 Forms valid?

I-9 Forms are valid as long as there has been continuous employment with MI or the gaps of employment with MI are three years or less. Employees returning after an absence of more than three years and employees whose work visas have expired must complete an I-9 Form before beginning work in order to remain employed.

Note: MI reserves the right to require all seasonal employees to complete a new Form I-9 in any given year.



9. New Hire/Tax Forms

9.1. How do I submit my new hire and tax forms?

All new employees must complete a New Hire/General Payroll Information Form, and tax forms before beginning work.

  • For Readers not registered in MI’s payroll system (ADP), tax and new hire forms will be available through MyStaffingPro (MSP). An email will be sent containing a link to these online forms.
  • For Readers registered in MI’s payroll system (ADP), tax and direct deposit forms can be accessed and updated by logging into your personal MI ADP account. For more information, please visit the Payroll Knowledge Book,, Section 2.

 

9.2. When do I need to resubmit tax forms?

Tax forms do not need to be resubmitted unless you have changed your address, you need to update your withholding information, or you have not worked for MI within the last two years.

All forms are available on our ADP site. Here is the link: https://workforcenow.adp.com/workforcenow/login.html


10. When will I receive a scoring/work assignment?

10.1. When will I receive a scoring/work assignment?

You are eligible to receive an invitation to work on a specific project once all onboarding paperwork has been completed and you have been entered into our payroll system.

Although completing our onboarding process is essential to receiving work, Measurement Incorporated cannot guarantee that all available Readers will be offered a project assignment.

Measurement Incorporated’s Remote Scoring season typically begins in mid-March. At times, there are limited positions available in January and February.

For more information, please visit the Training and Scoring Knowledge Book.